501C3 Committee Minutes -    May 10, 2007

Present: Bonnie Eisner, Guy Murray, Mike Eisner
Absent: Terri Howard Susie Hermreck, Donna Mehlschau

The meeting was called to order at 10:00 a.m.

Articles of Incorporation-  Guy has them all typed and ready to send, but we need two more people to agree to have their name placed on the document. We will contact a few of the steering committee and see if they will agree. We will then send out, by e-mail, the articles of incorporation for all of the steering committee to vote on. When we have a majority, we will file these papers. We will have 27 months from the date these are filed to complete our incorporation non-profit status.

Draft Bylaws- It was agreed that all paperwork will be reviewed by the steering committee and not just the board of directors. It is felt that the steering committee is the full board and will be kept up to date on all matters regarding N.I..C.E.. We discussed various questions involved in creating the bylaws. We will follow the direction of the book and make them simple and concise.

EIN Number- Guy has secured this number and will be going to the bank to open up a checking account.

Paperwork- Donna has reviewed the C.D. from Guy and believes that if we have all of the pertinent information at hand, we can fill out the paperwork for incorporation in about 10 hours. She has agreed to assist Bonnie with this task.  Donna has all of the pages from Chapter 9 printed and has reviewed them. The one item she needed was the person to keep all of the paperwork for public inspection. Guy has agreed to keep the binder at his office and we will use his address.

Next meeting will be July 12th at 2:00 at Mr. Murray’s office.

The committee meeting adjourned at 11:00 a.m.

NIPOMO INCORPORATION COMMITTEE for EDUCATION

501C3 Committee Minutes -    April 12, 2007

Present: Bonnie Eisner, Guy Murray, Susie Hermreck, Donna Mehlschau

Absent: Terri Howard

The meeting was called to order at 2:30 p.m. We went over the items that had been approved by the steering committee, which were, the N.I.C.E. Mission Statement and

Board of Directors.

We then began work on our next items- The Articles of Incorporation and the Draft Bylaws. It seems like every step forward brings us two steps back as we begin to read the requirements of each step.

Articles of Incorporation- Guy reviewed the draft he had found and we approved the concept. Guy will present this at the next steering committee meeting.

Federal ID Number- This step requires a P.O. Box to secure the EIN number.

Motion: To secure a post office box using the incorporation money so that we can move forward with our 501C3 and brochures. Motion by Susie/second by Donna.

Paperwork for 501C3- Donna handed out a copy of the large application for incorporation. She suggested that we ask at the steering meeting and the community workshop to see if there is someone in town who has filed one of these before. They might know the ins and outs better than us. We agreed that we want to get as much correct as possible on our first attempt.

Draft Bylaws- Guy has purchased a book for us to use. It’s a book for dummies on how to become a non-profit. The committee will begin work on these and post on line next month, so that we can vote on them at our June steering meeting. That way, everyone on the steering committee, can review them prior to the June meeting so that we will know what we need to fix and be able to move on to the next step.

Next meeting will be May 10th at 10:00.

Adjourned at 3:30p

(NIPOMO INCORPORATION COMMITTEE for EDUCATION)
501C3 Committee Minutes March 8, 2007
Present: Bonnie Eisner, Guy Murray, Susie Hermreck, Donna Mehlschau
Absent: Terri Howard

The meeting was called to order at 2:30 p.m. We went over the items required for NICE o become a Non-profit organization. There are a total of 13 steps required and about 8 need to be done prior to applying. There are a number of items that the steering committee needs to decide at the meeting on March 27th.

Items to Discuss

Formulate a Mission Statement
Form a Board of Directors
File Articles of Incorporation
Draft Bylaws
Develop a Budget
Develop a Record Keeping System
Develop an Accounting System
File for 501C3

We will need to apply for a federal employer identification number and file for state and local tax exemptions Donna will download all of the forms necessary for the IRS and state. Susie will find out about the non-profit mailing permit. Bonnie will contact Cathy Cachu at the Nipomo Chamber to get a copy of their by laws and also check on line with other communities who are in the throws of incorporation to see if we can plagiarize some good ideas for our by laws.

Guy will search on line for some samples of articles of incorporation to use for NICE. The cost for the 501C3 will be a fee of $300.00 with not more then $10,0 00.00 per year in gross receipts. Bonnie will research the fee for the state. In January, 2007, the IRS estimates that there is a current backlog at 7,000 applications with groups wanting non profit status. It used to take about 6-8 weeks and now, the process might take as long as 6 months. We are aiming to be able to have our 501C3 by December of 2007.

Our next meeting date is Thursday, April 12th at 2:30 at Guy Murray’s office.

Adjourned at 3:15 pm

Steering Committee Recommendations

Bank Account

Fund Raising

Paperwork

Financing the application

Time Line

Next Meeting

If you have any questions contact Bonnie Eisner at GovBonnie@aol.com